12TH WALLASEY SCOUT GROUP

Young Person Information Form 

Please make sure you have read the Members Information Pack which contains information about the Group, including details about our subscription charges, uniform,  behaviour policy, roles of parents as members of the Group Council and much more...

Completion of this form is required to assist in the collecting of information regarding young people under 18 years of age who wish to become members of 12th Wallasey Scout Group.

The form is designed so that the information collected meets the requirements of The Scout Association membership, and to fully assist with the health, safety and management of all group members.Parents/guardians must complete and sign the form electronically. It will be emailed back to parents for them to check the accuracy and details provided. Any forms not fully completed will have to be resubmitted. 

Some information is considered sensitive personal data under the Data Protection Act 2018 and as such will be managed as required under the act. Further information can be found on the Group's Privacy Policy and on the Scout Association Website under their policy on Data Protection

COMMUNICATIONS:

You will be asked for your consent on communications, but to note, we will not send direct communications to any member under 14 years of age.

All communications to those under 18, but over 14 (Young Leaders), will also be sent to parents/guardians.

INFORMATION GATHERED ABOUT ETHNICITY, RELIGION & ADDITIONAL NEEDS, SUPPORT & DISABILITIES:

This information is requested by each year by The Scout Association to help in monitoring its membership. The data will help the Association in understanding the makeup of the membership; monitoring progress against its inclusivity objective, and prioritising development work both nationally and locally, and will identify and help Leaders meet any specific needs of individuals, as well as training for leaders..

Please complete all boxes below and note that all boxes are compulsory fields unless stated as 'optional'. Forms returned incomplete will need to be submitted again. Thank you.


Young Person Information Form

Please select which section of the Group your child is in:





Young Member's Gender





Young Member's Ethnicity (please select from below):





















What is the young person's religion (please state all that apply):









Young Members Home Address details:

YOUNG PERSON'S MEDICAL DETAILS

ADDITIONAL NEEDS, SUPPORT & DISABILITIES

Please tick all that are relevant and provide details in the information box below:










Young Member's Swimming Capabilities:




CONTACT 1 - Designated Primary Contact for the Young Person named above:

First Parent/Guardian Information

Please tick here if the address is the same as the young person named above. If Different, complete the full address details below.


GIFT AID for Parent/Guardian 1

I confirm I have paid or will pay an amount of Income Tax and/or Capital Gains Tax for each tax year (6 April to 5 April) that is at least equal to the amount of tax that all the charities or Community Amateur Sports Clubs (CASCs), that I donate to, will reclaim on my gifts for that tax year. I understand that other taxes such as VAT and Council Tax do not qualify. I understand the charity will reclaim 25p of tax on every £1 that I give. Please notify The Scout Association if you: 1. Want to cancel this declaration. 2. Change your name or home address. 3. No longer pay sufficient tax on your income and/or capital gains. If you pay income tax at the higher rate, you must include all your Gift Aid donations on your Self Assessment tax return if you want to receive the additional tax relief due to you.



Social Media User Names (Optional):

CONTACT 2 - Designated Secondary Contact for the Young Person named above:

Second Parent/Guardian Information

Please tick here if the address is the same as the young person named above. If Different, complete the full address details below.


GIFT AID for Parent/Guardian 2

I confirm I have paid or will pay an amount of Income Tax and/or Capital Gains Tax for each tax year (6 April to 5 April) that is at least equal to the amount of tax that all the charities or Community Amateur Sports Clubs (CASCs), that I donate to, will reclaim on my gifts for that tax year. I understand that other taxes such as VAT and Council Tax do not qualify. I understand the charity will reclaim 25p of tax on every £1 that I give. Please notify The Scout Association if you: 1. Want to cancel this declaration. 2. Change your name or home address. 3. No longer pay sufficient tax on your income and/or capital gains. If you pay income tax at the higher rate, you must include all your Gift Aid donations on your Self Assessment tax return if you want to receive the additional tax relief due to you.




Second parent needs to complete this declaration in resect of Gift Aid:

Social Media User Names (Optional)

ADDITIONAL SUPPORTING INFORMATION

Photographs and videos are regularly taken during our scouting adventures, and these may be used to keep you up to date with activities on the group social media accounts, and can be used for publicity purposes, including the local press and social media, in which your child can be identified. Please note - we will never publish the full names of any child without express permission, and it most cases refer to young members by their section, i.e. Beaver Scout. We also use the photographs and videos taken throughout the year in our annual celebration evening. Could you therefore please select the appropriate response below in relation to the young person named above:




Having a public park on the doorstep of our headquarters provides the opportunity for sections within the Group to take advantage of the space for outdoor fun and activities. For using the park at short notice we need your permission


When young members attend camps, activities and events outside of our weekly meeting parents/guardians need to provide health information and emergency contact details. To prevent the need for this information being provided by you multiples of times throughout the year, we intend to email the relevant sections of this form back to the primary contact prior to events and activities so we can check all health and personal information is current and up to date.



Disclaimer: If it becomes necessary for the above named young person to receive medical treatment and I cannot be contacted to authorise this, I hereby give my general consent to any necessary medical treatment and authorise the Leader in Charge to sign any document required by the hospital authorities. I have provided all of my child’s medical information and my child is fit to participate in the camp / night away.

Please check the statements below and tick to confirm before signing and submitting this form:










The 12th Wallasey Scout Group collect and process data in accordance with our Privacy Policy, linked above, for our need to be compliant with policies of The Scout Association. By signing this form electronically you are consenting to the 12th Wallasey Scout Group holding and processing the data you have provided, both during and beyond your child's membership.

Please note: once this form is submitted, it will be check by the Group Scout Leader and passed to the relevant Section Leader for their records. A copy of the submitted form will be emailed back to contacts 1 (and 2 if applicable) for their checking.